Festival System Guide


Please view, download, and print the instruction guide to festival registration system BEFORE logging in or emailing for help. It guides you through logging in, registering, editing students, and viewing trophy points, among other things.

​Festival Registration Guide--View and Download Here

Online Festival Registration and Login Here

**All DSMTA festivals are virtual for the 2021 spring season. Please read the following instructions on registering, creating videos, and uploading videos and music.**

Virtual Vocal Solo and Ensemble AND Piano Solo Instructions in 4 steps:
A. Teachers register students like normal (log in, fill out registration forms, etc.)
B. Someone records student playing (guidelines below) and creates an unlisted link (instructions below)
C. Someone scans the music (instructions below) and creates a pdf link (instructions below).
D. Someone uses the registration ID from step #1 to send in the video link and music pdf link here.
*All of the "someone" steps can be parent or competent student if they have the registration ID from the teacher from Step A.
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​VIDEO Guidelines (for the person doing the recording):
  1. Normal "phone" videos are fine (mp4s). 
  2. Turn your camera horizontally (like a movie screen), never vertically. If you have home mess on the sides, try to clear it out first.
  3. Position the camera to include the student's face and hands. Waist up would be a good perspective, though if you have pedaling and you can include the entire body that is best.
  4. Begin the video with the student seated at the bench, give a few seconds of recording time, then place hands and begin. 
    1. ​If you want to be eligible for a Superior Plus rating, you must do your pieces on one long recording (you may pause in between pieces for as long as you need). Otherwise you may submit multiple recording links.
  5. DOUBLE CHECK YOUR WORK: Do a 10-second run-through with the student and record. Make sure everything sounds right before doing the whole thing.
  6. Don't forget to bow after!
Creating an Unlisted Video Link (for the person who has the recording on his phone):
  1. The video will start off as a file on the phone, but we need a LINK from YouTube. (You may use another form of link sharing if you know how, but make sure ANYONE with the link can view it and that it does not get deleted or moved or the judge will not be able to access.)
  2. ​Here are written instructions.  Here is a video of instructions. You can do this from your phone, too, if you have the YouTube app. Simply click on the giant + sign at the bottom once signed in to upload a video and follow the written or video instructions linked in this step.
  3. Once you have the video uploaded to YouTube you copy the link just as the video shows and will paste it into the link listed in Step D, above. You will also need your music link, so follow instructions below.
Creating a PDF of the scanned music (for the person who has the physical copy of the music):
  1. Most students are very familiar with scanning documents at this point in the pandemic. If they have a favorite scanning app (iphones can use the "Notes" app, for example), feel free to use it. If you have never scanned a document, I recommend Adobe Scan, available in your app store.
  2. ​Watch this video on how to scan the document and save as a pdf. You can do all the pages of all the pieces of music into one pdf! Just keep scanning until they are all done.
  3. At the end, it shows you how to "share." Click the "share a link" and then choose "copy" to be able to paste the link into a notepage (or "email to yourself") to save for later, or right into the spot on Step D above.​
**Remember scanning this music is allowed by law under the emergency copyright uses NOT for any other purpose. All copies should be deleted after the judging, just as if a student went into a live festival with his/her purchased music and handed it to the judge temporarily. There is absolutely no linking to online non-public-domain copies of music allowed--your video will not be judged.** 
Questions? Please send your parents and students to this webpage before writing me. Even if this feels overwhelming to you, they are likely to already know how to do it all! Otherwise, email me at katy@newarkpiano.com 

​Volunteer Forms:

​*Volunteer Forms are not to be used for the 2021 season. Instead you will be contacted upon registration if Chairs can utilize your help.*
 
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​You must complete volunteer forms by the deadline or your registration is not considered complete. They are online forms only. No mailing. ALL teachers fill out one form so you will add your name to a document others may have already filled out.



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